AUSPC 2011: Gayan Peiris Shows How Microsoft Use SharePoint
Published 03/09 courtesy of Bamboo Solutions Community
Gayan Peiris, Collaboration and Technology Specialist at Microsoft, presented a session this afternoon on how he, as a Microsoft employee, uses SharePoint to complete his day-to-day work. Using the traditional Contoso setup, Gayan began his presentation as he would at the start of a typical day, in Outlook 2010 email. Seeing that a colleague has sent an email including a link to a video that may be helpful to him in working with a customer, Gayan points out that he can see a photo of the sender in the Outlook mail form, explaining that the image itself is stored in SharePoint. Demonstrating Outlook Social Connector, Gayan shows how it allows him to start finding additional information related to the colleague who sent him the mail (who may not be someone he knows personally), exposing shared information and activities from that person's My Site Profile. For non-employees of the organization, Social Connector also allows you to expose LinkedIn info related to email senders.
Clicking the video link in the email, Gayan surfaces it in an internal Microsoft application called Academy, which serves as a video repository and which is a no-code application that was built in SharePoint. Accessing the site requires authentication through AD, so ratings and tagging are available. Functions such as Add as colleague link are also available, as well as View profile to see My Site info related to the video creator within Academy. Opportunities to interact with the video content include: Note Board to add comments on the video, a one-click Share button, tagging available via My Tags, and the surfacing of related metadata.
Jumping into a Team Site in SharePoint, Gayan opens a Document Set to insert the Productivity Vision video into a slide deck. Explaining that he could do it directly into the PowerPoint Web App, he chooses to open the PowerPoint presentation within the Client version to demonstrate the insertion process, as it includes additional rich functionality that's not available in the Web App.
Gayan then goes to msw, built on SharePoint 2010, to seek additional information, and searches on "productivity Sydney" for relevant content. Federated search results returned include MSDN and TechNet. Gayan uses refiners to narrow down to content limited to the past month, then refines the results further to narrow down to just PowerPoint-related results. Gayan then points out the built-in preview of the PowerPoint slides within the search results, and shows that you can also open up the PowerPoint deck directly from clicking it in the search results. Looking up related blogs, and seeing that the sender of the video is an expert on the topic at hand, Gayan demonstrates the ability to open an IM conversation and/or call that colleague directly. Gayan then calls a colleague, who then shares his desktop with Gayan via an IM link in order to show a slide he's got related to productivity. Gayan then sends his colleague a link to his own PowerPoint presentation, asking the colleague to add his slide to the deck. Demonstrating the co-authoring functionality, Gayan shows that he and his colleague can both edit the deck simultaneously.
Gayan wrapped up by demonstrating Infopedia, an information and knowledge management system for Microsoft employees, which is wiki-based and is another no-code SharePoint application.
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